Policies & Services

Time of Withdrawal	Refund Schedule
March 8 – May 12	90% refund of tuition minus any scholarship award No refund of residential fees or commuter lunch fees
May 13 – June 12	75% refund of tuition minus any scholarship award  No refund of residential fees or commuter lunch fees
June 13 – July 7	50% refund of tuition minus any scholarship award No refund of residential fees or commuter lunch fees
After July 7	No refund

Time of Withdrawal	Refund Schedule
March 8 – May 12	90% refund of tuition minus any scholarship award No refund of residential fees or commuter lunch fees
May 13 – June 5	75% refund of tuition minus any scholarship award  No refund of residential fees or commuter lunch fees
June 6 – June 30	50% refund of tuition minus any scholarship award No refund of residential fees or commuter lunch fees
After June 30	No refund

Time of Withdrawal	Refund Schedule
March 8 – May 12	90% refund of tuition minus any scholarship award No refund of residential fees or commuter lunch fees
May 13 – June 5	75% refund of tuition minus any scholarship award  No refund of residential fees or commuter lunch fees
June 6 – July 3	50% refund of tuition minus any scholarship award No refund of residential fees or commuter lunch fees
After July 3	No refund

Time of Withdrawal	Refund Schedule
July 21, 2023	90% refund of tuition minus any scholarship award No refund of residential fees or commuter lunch fees
July 31, 2023	75% refund of tuition minus any scholarship award  No refund of residential fees or commuter lunch fees
September 13	50% refund of tuition minus any scholarship award No refund of residential fees or commuter lunch fees
After September 13	No refund

All In-Person Students

When enrolling in a JHU in-person summer course, you must have health insurance issued by a provider headquartered in the United States. Traveler’s insurance does not meet this requirement. A parent or guardian may not waive or permit you to attend without health insurance that is U.S.-based. Documentation of health insurance must be provided to the program before enrollment is confirmed.

International In-Person Students

As an international student, you must also meet this U.S. based health insurance requirement. If you cannot document satisfactory coverage, a temporary, summer-only plan is available through IMGlobal Gateway Patriot Exchange Program. Please review this brochure  and this flyer for details regarding costs, dates of coverage, and how to purchase the policy.  This is a limited, emergency plan, and does not cover pre-existing conditions.

U.S. Citizens residing outside of the United States

If you are a US citizen living outside of the United States, and you do not have the required health insurance coverage, you should purchase a short-term policy from Mercer Indigo.

Johns Hopkins’ COVID-19-related policies are updated regularly.

As the COVID-19 landscape continues to change, there have been a few updates to the guidelines for students participating in our in-person programs. The guidance below may change prior to or during the summer program, so please continue to check back for updates.

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Vaccination requirements:

We strongly encourage students to be fully vaccinated and have at least one COVID-19 booster prior to arrival.

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Masking requirements:

Currently masking on campus remains optional. We highly recommend that students bring a supply of KN-95, N-95, or KF-94 masks with them to campus in case this guidance changes at any point during the program.

We want all our students to complete their summer without becoming ill with COVID-19. We respectfully ask that students wear a mask during their travels to campus and when they are in crowded public spaces for the weeks prior to arrival.

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Negative test prior to arrival:

At this time, we do not anticipate requiring proof of a negative COVID-19 test prior to arrival.

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Students who test positive during the program:

Commuting students who test positive during the program will need to isolate at home for at least five days after testing positive and may return to class if their symptoms have cleared. We recommend that students wear a mask until day ten after testing positive.

Residential students are encouraged to bring a supply of COVID-19 testing kits with them. There will be no symptomatic or asymptomatic COVID testing provided on campus.

If a residential student tests positive for COVID-19 while in our program, we will notify their parent or guardian immediately, and the student will be moved into isolation. A parent or guardian (or other adult over the age of 25 who has been identified by a parent/guardian) will then be required to pick their student up within 24 hours of being notified. If a parent or guardian is not available, we will use the emergency contact provided in the enrollment forms. Any costs associated with health care, travel, meals, accommodation, or anything additionally related to isolation or immediate pickup are to be covered by the family.

Students may return to campus after five days if their symptoms have cleared. We recommend that students wear a mask until day ten after testing positive.

We will work with those students who must leave campus to provide academic support and transition them to online coursework until they are cleared to return.

More information about health requirements will be available soon.

Students are required to attend scheduled classes and labs in order to qualify for college credit. However, should it be necessary for a student to be absent during the course, a written (emailed) request must be sent by a parent and/or legal guardian to the student’s instructor and to [email protected]. Either the instructor or an Engineering Innovation staff member will follow up with the student and parent as soon as possible. 

If the request is approved, the instructor will work with the student on a  plan to help the student complete the missed coursework. It will not always be possible to make-up lab activities. It is up to the discretion of the instructor and the Hopkins Engineering Innovation director or assistant director to approve absences. 

Academic Ethics Policy and Procedures

Students are expected to read, be familiar with, and abide by these Procedures while participating in Explore Engineering Innovation, Biomedical Engineering Innovation, or Sustainable Energy Engineering.

I. What this Policy Covers

Students enrolled in the Program assume a duty to conduct themselves in a manner appropriate to the Johns Hopkins University’s mission as an institution of higher learning. Students are obligated to refrain from acts which violate the academic integrity of the University. Violations of academic ethics include, but are not limited to: cheating, plagiarism, submitting the same or substantially similar work to satisfy the requirements of more than one course without permission, submitting as one’s own the same or substantially similar work of another, knowingly furnishing false information to any agent of the University for inclusion in academic record, falsification, forgery, alteration, destruction or misuse of official University documents or seal. The full Academic Misconduct Policy for Whiting School of Engineering Pre-College Programs may be found on the policies and services page of our website.

II. Procedures for Dealing with Cases of Academic Misconduct

If a student is suspected of a possible violation of academic ethics, the instructor in charge of the course shall review the evidence and the facts of the case. If the instructor believes that a violation of academic ethics has occurred, the instructor will report the case to the Assistant Dean of Pre-Collegiate Programs. If the violation is a first-time offense, and the instructor feels that the violation does not warrant failure of the course or a more severe penalty, and both parties agree on the proposed resolution, the case may be resolved between the instructor and student. If such an agreement is reached, the faculty member must promptly provide the student with a resolution agreement form outlining the resolution that includes the charges, a summary of the information, the findings, and the sanctions agreed upon. A student has two (2) business days from the date of receipt to sign the resolution agreement form. Once a student signs an agreement with the faculty member or instructor of record, there are no further avenues for appeal.

If the violation is a first-time offense, and the instructor feels that the violation does not warrant failure of the course or a more severe penalty, and both parties agree on the proposed resolution, the case may be resolved between the instructor and student. If it is not a first offense; or the student and instructor do not agree on the alleged misconduct and resolution; or if the instructor feels that the violation warrants failure of the course or a more severe penalty; the case will be sent to the Assistant Dean of Pre-Collegiate Programs who will gather information and determine if there is sufficient information to move the case to a hearing process.

If the case goes to a hearing, the Assistant Dean of Pre-Collegiate Programs will convene an ad hoc committee of three current or recent instructors, teaching fellows or teaching assistants from a Whiting School of Engineering Pre-Collegiate Program. This committee will meet with the student, instructor, and any witnesses to review the allegations and evidence with the student and give the student an opportunity to respond. Following the hearing the student will be notified of the findings, determination of responsibility, and any sanctions. The student will have five (5) business days to file an appeal to the Associate Vice Dean for Graduate Education and Lifelong Learning. The appeal should outline the offense and reasons that the penalty is not just. The appeal should be addressed to the Associate Vice Dean for Graduate Education and Lifelong Learning who will make a final decision based on the appeal.

III. Potential Penalties (not an exhaustive list)

1. Formal Warning – The student is notified in writing that their actions constitute a violation of this policy, and may be subject to other actions (e.g., re-taking an exam or failure in a course).
2. Retake of the examination, paper or exercise involved.
3. Score of zero on the examination, paper or exercise involved.
4. Lowering of the course grade.
5. Failure of the course.
6. Failure of the course with a notation on the transcript that the grade was for a violation of academic ethics.
7. Removal from the program with no refund.

The University is committed to maintaining learning and working environments that are free from all forms of discrimination and harassment. Each member of the community is responsible for fostering civility, for being familiar with this policy, and for refraining from conduct that violates this policy. 

Review the university’s Discrimination and Harassment Policy and Procedures.

The Family Educational Rights and Privacy Act of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99) (FERPA) is a federal law regarding the privacy of student education records and the related requirements of educational institutions, primarily in the areas of education record access and information release. All schools operating within JHU are obligated to comply with FERPA.

 

 

You will be enrolled in a college course and may choose to take the course for a letter grade or satisfactory/unsatisfactory (S/U) grading scheme.   

Johns Hopkins University and the Engineering Innovation program are committed to making all courses, support services, and facilities accessible to students with disabilities. If you will need disability related accommodations, you must first become affiliated with the JHU Student Disability Services office and provide documentation of the disability. Registration for Engineering Innovation students should be completed as early as possible — by May 1 for summer programs.

Learn about JHU’s documentation guidelines, which you should share with your provider (e.g. physician, psychologist, teacher/counselor, etc.). Please know that IEPs and 504 Plans, although helpful, do not constitute comprehensive documentation. However, when combined with other documentation from a qualified evaluator, can provide adequate support for accommodations during your Engineering Innovation experience.

Learn about how to register for disability services and about the services JHU provides.

Contact the Office of Student Disability Services for more information.

Students are expected to read, be familiar with, and abide by this Code while participating in Explore Engineering Innovation, Biomedical Engineering Innovation, or Sustainable Energy Engineering. I understand that failure to obey the rules and policies stated below may lead to dismissal from the Program. I understand this is a non-exhaustive list of possible reasons for dismissal.

 General Expectations

Students are expected to:

1. attend all required in-person and virtual class sessions.
2. take responsibility for their own work and actions.
3. strive to do the best work possible.
4. adhere to the highest standard of academic honesty.
5. be punctual, courteous, and neat.
6. respect the ideas and property of others.
7. cooperate with Johns Hopkins program staff supervision.
8. be respectful of all races, cultures, religions, genders, gender identities or expressions, ages, sexual orientations, abilities, and national origins.
9. treat the Program staff, students, visitors, employees of the Program site and other participants with mutual courtesy and respect.
10. wear clothing appropriate for all activities as outlined in the course syllabus and lab handouts, which may include closed toe shoes, a lab coat, a long-sleeved shirt, long pants, face mask and/or goggles.
11. stay within the designated physical areas (e.g. classrooms, labs, etc.) when participating in-person and when participating online, stay within the designated areas of online platforms (e.g. Canvas, Microsoft Teams, Zoom, etc.).
12. follow the rules and policies of the Johns Hopkins University including the following:
13. The JHU Anti-Harassment Policy
14. The JHU Policy against Sexual Misconduct

Students are prohibited from:

1. undermining the safety or well-being of themselves or others.
2. engaging in any physical or emotional abuse of any person or any action that threatens physical or emotional harm or endangers the physical or emotional well-being, health, or safety of any person.
3. engaging in bullying, hazing, or harassing behavior, including stalking, threatening, or defaming others.
4. stealing or vandalizing property or engaging in any other illegal conduct.
5. possessing or using tobacco, e-cigarettes, alcohol, drugs, illegal substances, or related paraphernalia.
6. possessing, using, storing, transporting, selling, distributing, manufacturing, or transferring any weapons (including without limitation guns, firearms, shotguns, rifles, air rifles, paintball and pellet guns, BB guns, Tasers, and knives), chemicals, or explosives (including without limitation fireworks).
7. participating in conduct that disrupts or interferes with the orderly functioning of the University, the performance of the duties of University personnel or the University business or activities, including without limitation studying, teaching, research, administration.

Please note, when participating in online portions of the course, students may be sent to break out rooms where they will work with other students in the course. Instructors, Teaching Fellows, and Teaching Assistants will be dropping in regularly to monitor these breakout rooms, to answer student questions, and to check on student progress.

Students should understand that they may need to work collaboratively with other student(s) outside of the established course hours. Students are expected to adhere to the Student Expectation Agreement during these non-class time meetings.

 Communication and Netiquette Expectations

Netiquette refers to rules for respectful online behavior and communication. I will adhere to the Communication and Netiquette Rules as outlined below and will report violations of these rules to the instructor or other program staff.

Students are expected to:

1. be respectful, to read and listen to classmates’ posts and respond thoughtfully. Treat everyone in the program community with respect.
2. communicate clearly. Check spelling, grammar, and punctuation for best readability for others. Do not use all caps, texting, or instant messaging shortcuts.
3. be kind. Be positive and kind in your discussion posts and other communications. Be careful with the tone of your speaking and writing; it’s harder for others to recognize your emotions when they can’t see and hear you. Reread your posts before sending to make sure they clearly communicate your ideas in a scholarly way.
4. support a safe space. Your classroom is a place of learning and growing. Stay on topic in discussions, use course information to support your arguments. Don’t judge others; you can disagree respectfully. Tell your instructor if you feel bullied or unsafe in this course. Do not send or forward inappropriate messages, photographs, or images.
5. protect privacy. Protect your privacy and the privacy of your instructor and classmates. Do not share classmates’ posts or links to workspaces with others. Do not share personal information about you or your family with others.
6. adhere to the Student Expectation Agreement during any non-class time meetings with their peers. There may be times when students will need to work collaboratively with other students outside of the established course hours.
7. adhere to the Student Expectation Agreement while working with peers in a virtual breakout room. When participating in online portions of the course, students may be sent to break out rooms where they will work with other students in the course. Instructors, Teaching Fellows, and Teaching Assistants will be dropping in regularly to monitor these breakout rooms, to answer student questions, and to check on student progress.

Students are prohibited from:

1. sending inappropriate or pornographic messages or images.
2. making, attempting to make, sharing, or distributing an audio or visual recording or photograph of any person(s) without the knowledge and consent of all such persons.

Health and COVID Expectations for Commuting and Residential Students

1. Students will follow the current JHU COVID-19 Protocols which are found on the JHU website – https://covidinfo.jhu.edu/.
2. If a student has symptoms of COVID-19 they will self-isolate, take a COVID-19 test, and remain isolated until receiving the results.
3. If a student tests positive for infection with SARS-CoV-2 they will self-isolate.
4. If a residential student tests positive for COVID-19 while in our program, we will notify their parent or guardian immediately, and the student will be moved into isolation. A parent or guardian (or other adult over the age of 25 who has been identified by a parent/guardian) will then be required to pick their student up within 24 hours of being notified. If a parent or guardian is not available, we will use the emergency contact provided in the enrollment forms. Any costs associated with health care, travel, meals, accommodation, or anything additionally related to isolation or immediate pickup are to be covered by the family.Students may return to campus after five days if their symptoms have cleared. We recommend that students wear a mask until day ten after testing positive.We will work with those students who must leave campus to provide academic support and transition them to online coursework until they are cleared to return.
5. Commuting students who test positive during the program will need to isolate at home for at least five days after testing positive and may return to class if their symptoms have cleared. We recommend that students wear a mask until day ten after testing positive.

 Commuting Students Expectations

All commuting students are expected to:

1. reside with a responsible adult over the age of 25 while participating in the program. 
2. provide their own transportation to and from the program.

At the Johns Hopkins University Whiting School of Engineering (JHU WSE) Pre-Collegiate Programs, we are extremely fortunate to have a supportive family community. Our families, parents, and guardians recognize that supporting the needs of pre-collegiate learners effectively requires a partnership among families, staff, and the wider JHU WSE Pre-Collegiate community. The purpose of the Family Code of Conduct is to provide a mutual understanding to all parents/guardians of students enrolled in JHU WSE Pre-Collegiate Programs, as well as visitors to our in-person sites, about conduct expectations while students are enrolled and when interacting with JHU WSE Pre-Collegiate employees and/or students. JHU WSE Pre-Collegiate Programs may alter and amend this Code from time to time. Parents, guardians, and students are expected to read, be familiar with, and abide by this code.

 General Principles

We expect parents/guardians and visitors to have a fundamental understanding and commitment to the following general principles:

• Teachers, administrators, and parents/guardians want all students to learn in a safe environment.
• Teachers, administrators, and parents/guardians must work together for the benefit of all students.
• All parents/guardians and visitors, as well as all members of the JHU WSE Pre-Collegiate community, deserve to be treated with civility.
• Concerns must be shared through appropriate channels so they can be dealt with appropriately and effectively.
• Staff may not always be immediately available to speak with families. The only way to ensure that families can speak with a staff member or administrator is to schedule an appointment. Staff and administrators have a practice of attempting to return all phone calls/e-mails within 24 hours. Calls and visits will be addressed in alignment with this practice if someone is not immediately available to speak with families.

Prohibited Behaviors

To provide a peaceful and safe environment, JHU WSE Pre-Collegiate Programs prohibits the following behaviors by parents/guardians and visitors:

• Abusive, threatening, profane or harassing communication, either in person, by e-mail or text/voicemail/phone or other written or verbal communication.
• Disruptive behavior that interferes, or threatens to interfere, with JHU WSE Pre-Collegiate operations, including the effective operation of a classroom (in person or online), an employee’s office or at an in-person site, including on weekends, during pick up, or in common or public spaces.
• Threatening to do bodily harm to a JHU WSE Pre-Collegiate employee, visitor, fellow parent/guardian or student.
• Threatening to damage the property of a JHU WSE Pre-Collegiate employee, visitor, fellow parent/guardian or student.
• Damage or destruction of school property.
• Excessive unscheduled campus visits, e-mails, text/voicemail/phone messages or other written or oral communications.
• The use of physical aggression toward another adult or child. This includes physical punishment against one’s own child on JHU WSE Pre-Collegiate premises or observed by a member of JHU WSE Pre-Collegiate community online.
• Approaching someone else’s child to discuss with or chastise them because of perceived or real actions toward their own child. Such an approach to a child may be pursued as an assault and law enforcement may be engaged.

Social Media

Social media websites have increasingly been used in education to air complaints or share inappropriate information (for example, naming children involved or believed to be involved in incidents, sharing confidential information, making allegations or accusations, or sharing falsehoods). JHU WSE Pre-Collegiate Programs considers the use of social media and digital platforms in this way to be not in the best interests of students or the whole JHU WSE Pre-Collegiate community. Families’ concerns should be made through the appropriate channels by speaking to the site leadership or program management so that they can be dealt with fairly and effectively for all concerned.

Should a JHU WSE Pre-Collegiate student or parent/guardian of a JHU WSE Pre-Collegiate student post false or defamatory statements on social, digital, or messaging platforms, about JHU WSE Pre=Collegiate Programs or members of the JHU WSE Pre-Collegiate community, they will be reported to that platform and enrollment in future JHU WSE Pre-Collegiate programs may be denied.

Consequences

Depending upon the severity of the incident, parents/guardians or visitors may be ejected from or otherwise banned from sites and/or participation in JHU WSE Pre-Collegiate Programs under criminal trespass laws. In situations involving lesser infractions or where remediation is viable, a warning will be provided. Should a parent/guardian or visitor fail to heed the direction issued in the warning, other restrictions designed to deter the conduct will follow.

At JHU WSE Pre-Collegiate Programs, families also have the right to be treated with civility. JHU WSE Pre-Collegiate Programs holds administrators, instructors, and all staff to these same standards. If a parent or guardian experiences behaviors that are inconsistent with these standards, they should contact the Whiting Pre-Collegiate Programs office at [email protected] or 443-927-1986 so that the concerns can be addressed.

Students are expected to read, be familiar with, and abide by these Rules while participating in Explore Engineering Innovation or Sustainable Energy Engineering. If a student violates a rule or regulation, they will be subject to disciplinary action, up to and including immediate dismissal. In the event a student is dismissed, they will be required to leave campus immediately (within 24 hours), regardless of progress in the program, time in the program or completion date, and with no refund of tuition or fees. After being notified of dismissal, my student will not be permitted to attend classes or take examinations, and they will be withdrawn from the program without receiving a grade or credit.

Students must observe the following regulations:

1. Care of Room and Building – No student may install equipment, make repairs/alterations to their room/hall, paint, put up signs or posters outside the designated bulletin boards. The use of scotch tape or other adhesives, tacks, nails, etc., is prohibited. No objects shall be placed on the exterior ledge of windows. No pets are allowed. Uses of electric frying pans, hot plates, microwave ovens, etc., are also prohibited. Report all repairs to the Summer Discovery Staff immediately. The cost of repairing damage to individual rooms and halls will be charged to students at the end of the program.
2. Keys and Access Cards – Students are responsible for their access cards and room keys. The replacement fee for keys that are lost and must be replaced during the program or are not returned is up to $125 per key. The replacement fee for lost swipe access cards is up to $50 per card.
3. Fire/Crime Prevention – The University does not assume responsibility for loss of, or damage to, personal property of residents through fire, theft, or other causes. It is the resident’s responsibility to lock his or her door at all times. Smoke detectors have been installed in each room for fire protection. It is unlawful to tamper with this unit or any other fire safety equipment.
4. Motor Vehicle Regulations – Residential students may not bring automobiles of any kind to the program. The driving or parking of motor vehicles (including motorcycle and motor scooters) on paths and lawns is prohibited. All participants and their guests must abide by the campus traffic and parking regulations.
5. Prohibited Acts – Johns Hopkins University prohibits the following: fireworks, setting fires, use or storage of dangerous chemicals, possession of weapons of any sort, including paint guns, and possession or use of alcohol, drugs or drug paraphernalia, and smoking/vaping tobacco products. These acts are prohibited both on and off campus and at all times while students are resident in the program.
6. Leaving Campus – Students are not permitted to leave campus during the program or to use taxis or other for-hire vehicles.
7. Overnight Visits – Off-campus overnight visits will not be permitted.
8. Curfew – Students in the Program must be and remain in their assigned room by midnight every night.
9. Overnight Guests – Overnight visits by a friend or a family member are not permitted.
10. Trash Disposal – Trash may be disposed of and emptied into the chutes located on each floor. Larger items that cannot fit into the chutes should not be forced into the chute as it may cause a blockage. If your building does not have trash chutes, use the large trash receptacles throughout the building.
11. Alcohol– Per federal law, no one under the age of 21 may possess alcoholic beverages in Johns Hopkins University facilities. Alcohol may not be consumed in any public spaces on Johns Hopkins University property.
12. Pets– Pets are not permitted in university housing.
13. Radio, Television, and Stereo Equipment– The use of radio, television, and stereo equipment is permitted if played at a volume which will not be disturbing to those living nearby.
14. Students may not enter the rooms of other students in the residence hall. Gatherings are to take place in common areas and lounges.
15. Students must leave their room in the condition it was when they arrived. Below is a list of some possible fees that may be incurred; the fee amount will depend on the cost of the associated labor and/or materials required to resolve the issue.

• Late check out fee
• Refrigerator not cleaned out
• Kitchen cabinets not cleaned out
• Excessive cleaning required after check-out
• Excessive trash (trash left behind that wasn’t placed in a trash can)
• Personal belongings left behind and/or not properly discarded
• Moved or rearranged furniture
• Damaged or broken blinds
• Damaged or broken windows
• Damaged walls